Skip to content

Privacy Policy

Last Updated: May 9, 2025

Golf Outings Now Inc. (“we,” “us,” or “our”) values your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you use our website www.golfoutingsnow.com (“Website”), mobile application (if applicable), or services related to booking and organizing golf outings, events, or tournaments (“Services”). By using our Services, you expressly acknowledge that you have read, understood, and agree to be bound by this Privacy Policy, including any future amendments. Your continued use of our Services following any updates to this Privacy Policy constitutes your ongoing acceptance of such changes. We will notify you of material changes to this Policy via email or prominent notice on our Website at least 30 days before they take effect. If you do not agree with these terms, you must not use our Services.

1. Information We Collect

a. Information You Provide

We collect personal information you voluntarily provide, such as:

  • Contact Details: Name, email address, phone number, and mailing address.
  • Booking Details: Information about your golf outings, including group size, event dates, and preferences.
  • Payment Information: Credit/debit card details or other payment data (processed securely via PCI-DSS compliant third-party payment processors, who maintain their own privacy policies regarding the handling of your payment information).
  • Account Information: Username, password, and preferences if you create an account.
  • Communications: Feedback, inquiries, or responses to surveys or promotions.

b. Information Collected Automatically

We may collect information automatically when you use our Services, including:

  • Usage Data: IP address, browser type, device information, pages visited, and time spent on our Website.
  • Location Data: Approximate location from your IP address or, with your explicit consent, precise location if you enable location services, which is necessary for providing certain Services features.
  • Cookies and Tracking: We use cookies and similar technologies as described in Section 6 to improve functionality, analyze usage, personalize content, and ensure the security and proper operation of our Services.

c. Third-Party Information

We may receive and process information from third parties in accordance with their respective privacy policies and applicable law, including:

  • Golf courses or venues (“Venues”) sharing booking or participation details.
  • Payment processors confirming transactions.
  • Marketing partners or social media platforms if you engage with us through their services.

2. How We Use Your Information

We use your information strictly for specific purposes that have been expressly agreed upon in writing, limited to:

  • Process and manage bookings for golf outings or events.
  • Communicate with you about bookings, account updates, or support inquiries.
  • Process payments and issue refunds (if applicable).
  • Send promotional offers or newsletters (with your consent, where required).
  • Analyze and improve our Website and Services.
  • Personalize your experience, such as recommending events or venues.
  • Comply with legal obligations and enforce our Terms and Conditions.
  • Prevent fraud, unauthorized activities, and protect our legitimate business interests.

3. How We Share Your Information

We do not sell your personal information. We may share or transfer anonymized or aggregated data that cannot reasonably be used to identify you, as reasonably determined by us and subject to applicable law. We may share it with:

  • Venues: To facilitate your bookings (e.g., sharing your name and group size).
  • Service Providers: Third-party vendors (e.g., payment processors, hosting providers, analytics providers) who assist us in operating our business, processing your data only according to our instructions and subject to strict contractual confidentiality obligations. We remain responsible for their handling of your information.
  • Legal Authorities: To comply with applicable laws, respond to valid legal requests, enforce our rights, or protect our rights, property, safety, or the rights, property or safety of others.
  • Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of all or a portion of our assets, your information may be transferred as part of the transaction. You acknowledge and agree that any successor or acquirer of our business may continue to use your information as set forth in this Privacy Policy.
  • With Consent: For other purposes if you explicitly agree.

4. Your Choices and Rights

You have the following rights, which shall remain consistent with our published policies and industry standards, subject to applicable laws and our legitimate business needs. Any necessary modifications to these rights will require mutual agreement and reasonable advance notice: options regarding your personal information:

  • Update Information: Access or update your account details via your account or by contacting us.
  • Marketing Opt-Out: Unsubscribe from promotional emails using the “unsubscribe” link or by contacting us.
  • Cookies: Manage cookie preferences through your browser or our cookie consent tool (if applicable).
  • Data Rights: Depending on your jurisdiction (e.g., GDPR for EU residents, CCPA for California residents), you may:
    • Request access to or a copy of your data.
    • Request correction or deletion.
    • Restrict or object to certain processing.
    • Request data portability. Contact us at [email protected] to exercise these rights. We will use commercially reasonable efforts to respond to verifiable requests within 45 days, provided that such requests are complete and properly submitted. The response period shall be extended as reasonably necessary to account for any delays caused by incomplete information, force majeure events, or circumstances outside of our control, and may extend this period by an additional 45 days if reasonably necessary. For complex or high-volume requests requiring additional verification steps, we will not charge a fee unless the request is excessive, repetitive, or manifestly unfounded, in which case we may charge a reasonable fee as permitted by applicable law. We may verify your identity before processing requests.

5. Data Retention

We retain your information for periods we reasonably determine to be appropriate based on to provide our Services, fulfill this Privacy Policy’s purposes, meet legal requirements, and comply with applicable data retention policies, with retention periods discretion based on operational needs and business purposes. For example:

  • Booking data is kept for the duration of our relationship plus seven years thereafter for tax, legal, and business purposes, or longer if required by law, ongoing litigation, or legitimate business needs. Deletion requests will be honored subject to applicable laws and our legal obligations.
  • Account data is retained until you delete your account or request deletion. We securely delete or anonymize data when it’s no longer needed.

6. Cookies and Tracking Technologies

We use cookies and similar technologies for:

  • Essential Functions: Enabling Website functionality, security, and operations (including but not limited to session management, fraud prevention, and service optimization). These cookies are necessary for our Services to function properly, and are required for the proper functioning of our Services.
  • Analytics: Understanding user behavior to improve our Services.
  • Marketing: Delivering personalized ads or content. While you may manage cookies via your browser settings or our cookie consent tool (if applicable), certain cookies are essential for the proper functioning of our Services. Any modifications to cookie settings are at your own risk and may affect service availability, functionality, or access to features, and we assume no liability for any resulting service disruptions or limitations. By accessing our Services, you acknowledge that cookies are necessary for optimal performance and functionality.

7. Data Security

We implement industry-standard technical, administrative, and physical security measures to protect your information. However, despite our best efforts, no system is entirely secure, and we expressly disclaim any warranties or guarantees of absolute security. You acknowledge and accept these inherent risks when using our Services, and agree that our liability for any security incidents or breaches shall be limited to cases of gross negligence or willful misconduct, with damages not to exceed the greater of (i) fees paid to us in the twenty-four months preceding the incident or (ii) $100,000, except where otherwise required by applicable law.

8. International Data Transfers

To enable the provision of our Services, we may transfer and process your data in various countries where we or our service providers operate. By using our Services, you agree to transfers, which are conducted in accordance with applicable security standards and data protection measures implemented by us. We maintain appropriate safeguards to protect your data during any such transfers as required by applicable law may occur as necessary to provide our Services and maintain our operations. We implement appropriate safeguards to protect your data in accordance with industry standards. We use safeguards (e.g., Standard Contractual Clauses) to protect your data in compliance with applicable laws.

9. Third-Party Links

Our Services may link to third-party websites (e.g., Venues, payment processors). We expressly disclaim all liability and any responsibility for the privacy practices, content, security, or any actions or omissions of these third-party sites. Your use of such sites is entirely at your own risk and subject exclusively to the terms and policies of those sites. You access such sites at your own risk, and should review their privacy policies before sharing any information.

10. Children’s Privacy

Our Services are intended for individuals who are 18 years of age or older. We do not direct any of our services or marketing to individuals under 18 years of age. We do not knowingly collect data from children under 18. If we discover we have collected personal information from a child under 18, we will promptly delete it. If you believe we may have collected information from a child under 18, please contact us immediately at [email protected].

11. Changes to This Privacy Policy

We reserve the right to modify this Privacy Policy at any time, effective upon posting the updated version on our Website with the “Last Updated” date. We will notify you of material changes through any means we deem appropriate, which may include our Website, email, or other communication methods. We will make reasonable efforts to notify you of material changes, but failure to receive such notification does not exempt you from reviewing and complying with the updated policy. Your continued use of our Services following any changes constitutes your acceptance of such changes. It is your responsibility to regularly review this Privacy Policy.

12. Contact Us

For questions or requests about this Privacy Policy, contact:

  • Email: [email protected] (for privacy-related inquiries) or [email protected] (for general inquiries)
  • Phone: Contact our support team at 1-800-GOLF-NOW (1-800-465-3669)
  • Office Address: 87 Lakeland Avenue, Sayville, NY 11782
    For European Union (EU) residents and other applicable jurisdictions may contact us regarding data protection matters at [email protected]. While we strive to address all concerns directly, EU residents retain their right to contact their local data protection authority. California residents, specific privacy rights under CCPA can be exercised by contacting us at [email protected] or through our dedicated CCPA request form at www.golfoutingsnow.com/privacy-requests. Requests will be processed within 45 days as required by CCPA.

Notes:

  • Customization: Replace placeholders (e.g., Golf Outings Now Inc., www.golfoutingsnow.com, [email protected] with your specific details. Specify your operating country and relevant jurisdictions.
  • Legal Compliance:
    • GDPR: Include a lawful basis for processing, details on international transfers, and DPO contact if required.
    • CCPA: Add a “Do Not Sell My Personal Information” link if you share data in ways considered a “sale” under CCPA.
    • While the Service Provider makes reasonable efforts to comply with applicable data protection regulations in various jurisdictions (including but not limited to PIPEDA for Canada), users acknowledge that by using our services, they agree to the data handling practices outlined in this policy and as permitted by applicable laws in the United States of America, where the Service Provider is based.
  • Cookies and Tracking Technologies: The Service Provider uses various tracking technologies, including but not limited to cookies, web beacons, and analytics tools (e.g., Google Analytics) to improve user experience and service delivery. We use tracking technologies as necessary for providing our services. Where required by law, we will obtain your explicit consent through a clear and conspicuous cookie banner before deploying non-essential cookies or similar tracking technologies. Essential cookies required for basic website functionality do not require explicit consent. Such tracking technologies are implemented in accordance with applicable laws, and users may opt-out of non-essential tracking features as required by law. For users in jurisdictions requiring explicit consent (e.g., GDPR), appropriate consent mechanisms will be implemented.
  • Legal Review: Have a lawyer review this policy to align with your business model and local laws.
  • Integration and Acceptance: This Privacy Policy constitutes an integral part of our Terms and Conditions, which together form a legally binding agreement between the Service Provider and its users are incorporated by reference into the Service Provider’s Terms and Conditions. The Privacy Policy is accessible on the Website and during the booking process. By using the Service Provider’s services, users acknowledge and consent to the collection, use, processing, and transfer of their data as described herein, which may include transfers to third parties and across borders as necessary for providing our services, subject to appropriate safeguards and data transfer mechanisms required by applicable law. Users may modify or withdraw consent by contacting us, provided that such withdrawal will not affect the lawfulness of processing based on consent before its withdrawal, and subject to our legitimate business needs, contractual requirements, and legal obligations. Some services may become unavailable if necessary consent is withdrawn…

This Privacy Policy may be updated or modified from time to time at the Service Provider’s reasonable discretion. Users will be notified of any material changes through the Website and email at least 30 days prior to such changes taking effect, except where immediate changes are required by law or for security purposes. Continued use of the services following such Service Provider’s Modifications and amendments constitutes acceptance of the updated Privacy Policy.